How to Write an RFQ That Gets Accurate Quotes, Fast

A request for quotation (RFQ) is only as good as the information in it. If a supplier has to guess, the price will include a margin for the guess, or the reply will be a list of questions. Both cost you time.

The checklist

For every item

• Item type (for example gate valve, WN flange, 90° elbow).

• Size (nominal pipe size) and, where it matters, schedule or wall thickness.

• Pressure class (for example 150, 300, 600) or pressure rating.

• Material of body and trim, including any special grade or sour-service requirement.

• End connections and facing (for example flanged RF, RTJ, butt-weld, threaded).

• Design and test standard (for example API 6D, API 600, ASME B16.5, ASME B16.9).

• Quantity and unit.

For the whole order

• Delivery location and the date you need the material.

• AML or vendor list that applies (see our guide to the Approved Manufacturers List).

• Documents required: material test certificates, conformity, inspection or witness requirements.

• Packaging and marking requirements.

• Payment and validity terms you expect.

Five tips that save time

1. Attach the datasheet or BOQ instead of retyping it. Fewer typing mistakes.

2. Number the lines so the quote can refer to them.

3. Flag alternates. Say whether equivalent items will be considered and who approves them.

4. Give a deadline for the quote as well as for delivery.

5. Name one contact for technical questions.

Make it easy

Our quote form walks through these points in three steps and lets you add as many line items as you need. Prefer email? Send your BOQ to info@floamenergy.com.